Clean financials, zero headaches. We take care of your back office so you can focus on running your business.
Our services →
Who we are
24/7 remote bookkeeping, at your service
Ghost Bookkeeping is a Toronto-based virtual bookkeeping and back-office firm serving small and mid-sized businesses across Canada. We take care of your finances so you don't have to — saving you time, costs, and the headaches that come with managing it all yourself.
From day-to-day bookkeeping to financial reporting, tax compliance, and admin support, we operate quietly in the background so your business keeps moving forward.
24/7
Remote availability
100%
Virtual, Canada-wide
1
Point of contact, always
Why Ghost
We don't just record what happened
We look at where money is actually going, flag what doesn't add up, and give you real clarity — not just a spreadsheet at month end.
◆Real bookkeeping experience in fast-moving business environments
◆Cost analysis built in — we catch what others miss
◆One point of contact, no hand-offs to junior staff
◆CRA-ready year-round, no tax season scramble
◆Fast turnaround and responsive communication
What clients get
Your back office, running quietly in the background — so you never have to think about it.
◆Clean books every month
◆Financial reports you can actually read
◆Someone to call when CRA comes knocking
◆Admin off your plate
What we do
Bookkeeping
Accurate records, reconciled monthly so your numbers are always clean.
Receivables & Collections
A/R tracking and invoice follow-up so you get paid on time.
Financial Reporting
Monthly P&L, balance sheet, and cash flow in plain language.
Payroll
Employee and contractor payroll, remittances, and T4/T4A prep.
CRA On Demand
Letters, audits, correspondence — we deal with CRA so you don't have to.
Cost Analysis
We find the leaks — costing models, margins, and cash flow forecasting.
What we do
Books that work for you
Advisory
Know your numbers
Client reviews
Trusted by Canadian businesses
From logistics to trades to employment solutions — we keep their books clean.
★★★★★
Ghost Bookkeeping took our finances from a mess to completely organized in a matter of weeks. We no longer stress about month-end or CRA deadlines. Having one reliable point of contact who actually understands our business has been a game changer.
Operations Manager
Gotojob Employment Solutions
★★★★★
As a plumbing company we're always on the move. Ghost handles everything in the background — payroll, bookkeeping, HST — and we never have to think about it. Responsive and always on top of things.
Director
Midline Mechanical
★★★★★
Logistics is a fast-moving industry and we needed a bookkeeper who could keep up. Ghost Bookkeeping delivers clean reports every month and actually flags issues before they become problems. Highly recommend.
General Manager
ShipGreen Logistics
★★★★★
We've tried a few bookkeepers over the years. Ghost is the first one that actually looks at the numbers critically and gives us feedback. Their cost analysis helped us cut unnecessary expenses and improve margins noticeably.
Owner
A.I. Mechanical Services
Get started
Ready to get your finances under control?
Reach out and we'll put together a plan that fits your business.
Who we are
About Ghost Bookkeeping
A virtual bookkeeping and back-office firm built for Canadian small businesses that need more than just someone to enter transactions.
Our story
Toronto-based. Canada-wide.
Ghost Bookkeeping was founded to give small and growing businesses access to the kind of financial support that usually only larger companies can afford. We handle the books, the compliance, the admin, and everything in between — remotely, reliably, and without the overhead of an in-house hire.
We work with businesses across industries — logistics, trades, services, and more. Every client gets one point of contact and the same level of attention, regardless of size.
The problem
Most business owners didn't start a business to do bookkeeping.
You started to build something — a service, a product, a team. But somewhere along the way the books piled up, the receipts got messy, tax season became a nightmare, and you found yourself spending hours on financials instead of running your business.
The reality is that poor bookkeeping costs businesses more than they realize — missed deductions, late filing penalties, cash flow blind spots, and decisions made on numbers that aren't accurate. Most small businesses don't have the time or the expertise to stay on top of it all.
That is exactly why Ghost exists. We take it completely off your plate so you can get back to what you actually built your business to do.
Your time is better spent growing your business than reconciling bank statements.
Missing a CRA deadline or filing incorrectly costs far more than hiring someone to do it right.
Clean books mean better decisions — you can only manage what you can clearly see.
What you can expect
How we work
Accuracy first
We get it right before we get it fast. Your books are too important to rush.
Plain language
No jargon. We explain your financials in terms that actually make sense.
Proactive
We flag issues before they become problems. You won't find out at tax time.
Fast response
Questions don't sit for days. We treat your time with respect.
One point of contact
No hand-offs, no junior staff. You always deal with the same person.
Always current
We stay on top of CRA rules, software updates, and best practices.
Common questions
Quick answers
Yes. We are 100% virtual and work with businesses anywhere in Canada. Location is never an issue.
Primarily QuickBooks Online and Wave. If you use something different, reach out and we can discuss what works.
That is what the first call is for. We will talk through your business and put together a plan that makes sense for where you are.
Typically within a week of the initial call. If your books are behind, we handle catch-up work first before moving to ongoing service.
Absolutely. Most clients start simple and add services as their business grows. Nothing is locked in.
Ready to get started?
Reach out and we will figure out the right fit for your business.
What we offer
Services
Virtual bookkeeping and back-office support for Canadian businesses. Everything handled remotely, all under one roof.
Bookkeeping
Core financial services
Bookkeeping
Transaction recording, categorization, and reconciliation. Monthly or quarterly based on your needs.
Core
Receivables & Collections
Invoice management, A/R aging tracking, and client follow-up so money owed actually comes in.
Monthly P&L, balance sheet, and cash flow statements — written in plain language, not accounting jargon.
Core
Payroll
Employee and contractor payroll, CRA remittances, and T4/T4A preparation at year-end.
Core
HST Filing
HST returns prepared and filed accurately and on time. Personal and corporate income tax coordination handled for you.
Compliance
Cost Analysis
We dig into your numbers and find the leaks — unnecessary expenses, forgotten subscriptions, and margins that don't add up.
Advisory
Fractional CFO
Strategic financial guidance without a full-time hire. Forecasting, planning, and CFO-level thinking at bookkeeper pricing.
Advisory
CRA On Demand
Got a CRA letter? We handle audits, requests, and all correspondence directly so you never have to deal with them yourself.
Compliance
Advisory
Cost Analysis & Fractional CFO
Most bookkeepers record what happened. We tell you what it means and what to do about it.
◆Costing models — understand what it costs to deliver your product or service
◆Margin analysis — find where you are making money and where you are losing it
◆Cash flow forecasting — see what is coming before it hits
◆Leak detection — subscriptions, inefficiencies, and expenses that do not make sense
◆Fractional CFO support — strategic guidance without a full-time hire
Not sure what you need?
Reach out and we will figure it out together.
What it costs
Pricing
Custom quotes based on your business. The packages below are a starting point. If you only need certain services, reach out and we will build something that fits.
Packages
Choose a starting point
Not a perfect fit? Many clients mix and match services. Contact us and we will put together a custom quote.
Starter
Essentials
For freelancers and early-stage businesses that need clean books and basic compliance.
Monthly bookkeeping
Bank and credit card reconciliation
Monthly financial report
HST filing
Email support
Most popular
Growth
For small businesses ready to get serious about their numbers and take things off their plate.
Everything in Essentials
Receivables and collections
Payroll (up to 10 employees)
Cost analysis and margin review
CRA correspondence
Quarterly strategy call
Full-service
Back Office
Your complete virtual back office — finance, compliance, and admin under one roof.
Everything in Growth
Fractional CFO advisory
Cash flow forecasting
Virtual admin support
Personal assistant tasks
Income tax filing coordination
Monthly video review call
One-time work
Need something specific?
Not every business fits a package. We also take on standalone engagements.
Catch-up bookkeeping
Books behind by months or a year? We get you caught up and ready for ongoing service. Quoted by scope.
One-time cost analysis
A deep look at your numbers — margins, where money is going, and what to do about it.
CRA response
Got a CRA letter? We handle it as a standalone engagement so you do not have to deal with it yourself.
Questions
Common questions about pricing
Do you offer fixed monthly pricing?
Pricing is based on your transaction volume and which services you need. After a short call we will send a clear quote with no surprises.
Can I choose only some services from a package?
Yes. The packages are a starting point but everything is flexible. If you only need bookkeeping and HST filing, we will quote just that.
Are there contracts or lock-in periods?
No long-term contracts. We work month to month and you can adjust or cancel with reasonable notice.
What if my volume increases significantly?
We revisit pricing when your business grows. It is always discussed upfront and never a surprise mid-month.
Let us put together a quote
Tell us what you need and we will get back to you within one business day.
Get in touch
Contact Us
Send us a message or book a free call. We will get back to you within one business day.
